Payroll and HR System For Kenya

by
Odoo

508.16

v 10.0 v 11.0 v 12.0 Third Party 22
Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies Employees (hr)
Invoicing (account)
Discuss (mail)
Leaves (hr_holidays)
Calendar (calendar)
Community Apps Dependencies
Lines of code 9421
Technical Name hr_ke
LicenseOPL-1
Websitehttp://www.optima.co.ke
Versions 13.0 16.0 12.0 10.0 15.0 11.0 14.0
You bought this module and need support? Click here!
Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies Employees (hr)
Invoicing (account)
Discuss (mail)
Leaves (hr_holidays)
Calendar (calendar)
Community Apps Dependencies
Lines of code 9421
Technical Name hr_ke
LicenseOPL-1
Websitehttp://www.optima.co.ke
Versions 13.0 16.0 12.0 10.0 15.0 11.0 14.0

Human Resource Managment & Payroll Processing Solution For Kenya

Manage your employees effectively, Automate your HR processes and workflows. Reap the benefits starting from today!

TRY IT NOW

New Version 12.0.1.0 Released on Jan 31, 2019

Username: demo

Password: demo

File Your Returns in a Click

Save a lot of time and headache of beating the deadlines of filing your monthly statutory returns for KRA, NSSF, NHIF and others. All the data for your returns are processed instantly by a click of a button, saved in excel formats ready to be submitted

Unified Payroll Processing

One button, One Payroll Run, One Salary Structure, Thousands of Payslips in less than One Minute! A single unified and intelligent payroll system that picks and use payslip rules that are only applicable to a particular employee based on his or her configuration. No more repetition.

Easy, Intelligent & Flexible

Just configure your payroll once and forget! Create intelligent re-usable payslip rules and formulas that work across any form of salary structures or payment schedule. Implement new changes in payroll by slightly editing your formula without any technical knowledge or support

Unified HR Management

One Login, One Window, One Inbox but Manage Thousands of Employees! Leave requests, Overtime Requests, Attendance, Messaging, Approvals, Promotions, Recruitments, Trainings all managed in one integrated environment that meets international HR standards

P.A.Y.E Monthly Returns

In one click of a button, generate a CSV file ready to be imported into your P10_return.xlsm from KRA. Data available in the CSV includes Employee Details as well as Disabled Employees Details, Car Benefits Details and Insurance Relief Details if any. Practically, you can file your PAYE returns in less than 3 minutes!. A sample CSV file is here.

N.S.S.F Monthly Returns

In a single click of a button, generate an Excel file ready for submission. The file is accurately, formatted as required by NSSF, making it easy for you to file your returns and be compliant without using much time and resources. A sample file is here.

N.H.I.F Monthly Byproduct

In a single click of a button, generate an Excel file containing your NHIF Payroll Byproduct in a format required by NHIF. The file is ready for submission in the NSSF Byproduct online portal. Download a sample Byproduct file generated by this Payroll System here.

Other Payroll Reports

Apart from KRA, NHIF and NSSF reports, access other reports including the Net Pay Register, Payroll Summary, H.E.L.B register, SACCO registers and many more customized reports that we can do for your convenience. We are always available to customize every report you require

Kenyan Payroll Details

Capture every little detail about your employee. These include last name, first name, nationality, ID, Passport, dependents, next of kin, marital status, children, spouse, Home address, NSSF number, NHIF Number, KRA PIN, HELB details, Job title, Job description, His/her Manager, leave days, Overtime requests, Attendance and much more.

Overtime Request & Approval

Employees can login and access their profile, apply for Overtime and request for approval of the same. The approver/Manager will be notified within the internal messaging module and also via email. Once approval is done, the approved amount is automatically reflected in the next payroll run. Paid Overtime requests will be marked as paid so that they do not appear again in the next payroll month

Easy & Flexible Payroll Configuration

More than 120 Salary rules with accurate and up to date formulas have been configured. Use only one unified salary structure for all employees irrespective of their payment schedule or Job group. You don’t need to configure a lot of things when adding a new employee. The system intelligently picks the right salary rules to use to run payroll for each employee depending on the employee settings

Details for about 40 local Banks and 1500+ bank branches in Kenya have already been loaded for your convenience in accurately setting up bank details for your employees in the system.

You just need to feed in your employee details once and forget! We also assist to import existing employee details from your current system into the new system. Once your Employee details have been loaded, it takes less than a minute to run payroll for thousands of employees. Formulas are simple to understand and easy to adjust when necessary. No external support needed

Payslip come in two formats; Excel or PDF which you can easily dispatch to your employees all at once via email

Payroll

Payslip

NSSF Monthly Returns file

NHIF Monthly Byproduct file

CSV file for Importing to KRA P10 Form (P10_return.xlsm or P10_return.xls)

Payslip Report (PDF)

Monthly Payroll Summary (Excel)

Net Pay Bank Register (Excel)

Odoo Support Services

For bug reporting and fixing, enjoy our odoo support and development services from experienced team in Kenya

We are a highly qualified team of well-rounded software engineers and applications systems integrators specialised in open source ERP solutions for SMEs all over the world
Contacts
+254 715 956 855
+254 776 519 392
www.optima.co.ke

Installation

  • A download link will be given by Odoo once you purchase this module.
  • You need to extract the downloaded file into Odoo 'addons' directory where all other modules are kept or you can put it anywhere else depending on your Odoo Configuration
  • It may not be necessary to restart Odoo at this stage, but it is highly recommended.
  • Enable developer mode/Debug Mode and go to Apps menu. Click on Updates Apps list for the new module to appear on the list of Apps.
  • Search for hr_ke in the Apps list and then click on Install button and wait for it to finish

Configuration

Please refer to Module Description for illustrated steps on how to configure. You can also find configuration settings in the Payroll --> Settings menu

Compatibility

  • Fully Supports Odoo Version 12.0 Community and Enterprise Editions
Odoo Proprietary License v1.0

This software and associated files (the "Software") may only be used (executed,
modified, executed after modifications) if you have purchased a valid license
from the authors, typically via Odoo Apps, or if you have received a written
agreement from the authors of the Software (see the COPYRIGHT file).

You may develop Odoo modules that use the Software as a library (typically
by depending on it, importing it and using its resources), but without copying
any source code or material from the Software. You may distribute those
modules under the license of your choice, provided that this license is
compatible with the terms of the Odoo Proprietary License (For example:
LGPL, MIT, or proprietary licenses similar to this one).

It is forbidden to publish, distribute, sublicense, or sell copies of the Software
or modified copies of the Software.

The above copyright notice and this permission notice must be included in all
copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT.
IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM,
DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE,
ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER
DEALINGS IN THE SOFTWARE.

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Interested
by
Dennis Ndegwa
on 1/27/20, 3:27 AM

Hi, Does this print out P9s?

Re: Interested
by
Bernard Kipkorir Too
on 1/27/20, 5:28 AM Author

No, P9 Forms normally originate from KRA through the employer. This App will prepare a CSV file which you can use as an employer to automatically fill the KRA P10 form on monthly basis. This is useful when you have a large number of employees which you have to remit their PAYE on monthly basis and thus the need to file KRA PAYE returns (using P10 form) on monthly basis.


by
Bernard Kipkorir Too
on 11/22/19, 11:19 AM Author

Tracey, Thanks for your enquiry. The demo user privileges have been changed. Kindly login a fresh and check. Here is a simple user guide to get you started: https://drive.google.com/open?id=1GcJJQmfdaQo2zdEEjU483XSIzHKLmwGv In case of any issue, please write to support[at]optima.co.ke regards, Bernard


Confused
by
Tracey Njeri
on 11/22/19, 5:21 AM

Hello, I'm trying to access your payroll module from the demo site you have. I can't seem to navigate to that section from the menus provided. And I have no access to your Apps, I'm assuming the user demo doesn't have access to it. Could you please guide us on how to move around your system. It seems like a good fit for us from the descriptions provided but the demo site isn't matching up to it. I'm sure with your help we'll be able to iron out any issues encountered. Many Thanks, Njeri