All In One Purchase Tools | Best Purchase Tools | Top Purchase Tools

by
Odoo

116.30

v 12.0 Third Party 5
Required Apps Purchase (purchase)
Invoicing (account)
Lines of code 5396
Technical Name sh_all_in_one_purchase_tools
LicenseOPL-1
Websitehttps://www.softhealer.com
Also available in version v 14.0 v 13.0 v 15.0
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Required Apps Purchase (purchase)
Invoicing (account)
Lines of code 5396
Technical Name sh_all_in_one_purchase_tools
LicenseOPL-1
Websitehttps://www.softhealer.com
Also available in version v 14.0 v 13.0 v 15.0
logo
Enterprise Community Odoo.sh

Related Modules


All In One Sales Tools Related

Find purchase order/RFQ records using tags
Update mass purchase order/RFQ tags
Define multiple products in one template
Specify no of items you want to keep as previous history
Customer purchases history from last purchases order
Add custom field & tab in purchase Order Form View
Powerful configurations of fields and attributes
Filter and add products in RFQ or purchase order
Find purchases order in different sheet name & status wise
Manage purchase order(purchase order, RFQ) documents
Print purchase report Section
Customized content with Report Template Tool.
Custom checklist in RFQ/purchase order
purchase order checklist template
Cancel created purchase orders
Archive/unarchive mass records for RFQ and purchase order
Merge RFQ or purchase orders
Split RFQ or purchase orders
Extract RFQ or purchase orders
Send RFQ/purchase order to the customer WhatsApp

Latest Updates

The "Tick/Untick" button display only in the draft state.


The "Tick/Untick" button does not display in the other state.



Set user rights to enable this functionality.

When you press the check button all products will go for split/extract.

If you don't tick than it will add all items in the wizard.

You can choose products randomly.

After selecting products press "Split RFQ".

After that one wizard opens, select "New" or "Existing", here we choose "New".

After split new RFQ generated.

After the split, you can see the splited RFQ/PO number.

In the split quotation, you can see the "Splited" button in the RFQ.

Splited RFQ's list view.

Splited RFQ's form view.

After that one wizard opens, select "New" or "Existing", here we choose "Existing".

The RFQ is splited.

After selecting products press "Extract RFQ.

After that RFQ extracted.

After the extract, you can see the extracted RFQ/PO number.

In the extract RFQ, you can see the "Extracted" button in the RFQ.

Extracted RFQ's list view.

Set user rights to enable this functionality.

Requests for Quotation (PO00008) with one order line.

Requests for Quotation (PO00009) with one order line.

Select Two or More RFQ and click Merge Purchase Orders

In Merge purchase Orders wizard, Select vendor and if you want to create new purchase order then don't select purchase order. if you want to merge in existing purchase order then select purchase order. and choose cancel, remove or do nothing options.if you choose cancel then other purchase orders cancelled, if you choose remove then other purchase orders deleted and if you choose do nothing then other purchase orders stay as it is.

new and cancelled purchase order shown in tree view.

New generated purchase order looks like below.

Error Message gived if your select any purchase order which are not in RFQ State.

Error Message gived if you select only one RFQ.

Our PO/RFQ in the "RFQ Sent" State.

Our other PO/RFQ in the "RFQ" State.

Now we merge PO/RFQ that state is the "RFQ" & "RFQ Sent" State.

In Merge purchase Orders wizard, Select vendor and if you want to create new purchase order then don't select purchase order. if you want to merge in existing purchase order then select purchase order. and choose cancel, remove or do nothing options.if you choose cancel then other purchase orders cancelled, if you choose remove then other purchase orders deleted and if you choose do nothing then other purchase orders stay as it is.

Merge purchase order with selected option, list view of new and cancelled purchase order.

New generated purchase order looks like below.

It shows an alert if your selected PO/RFQ that state is not the "RFQ" & "RFQ Sent" State.

It shows an alert if you try to merge a single PO/RFQ.

Select the records from the list view and then archive/unarchive from "Action".


Now we archive record from the form view.


It generates a popup for that, click "Ok" to archive the record.


You can unarchive that archived record from the form view.

Tick the "Purchase Cancel Feature" to cancel created purchase orders.


Flow-1

When you want to cancel a purchase order only then choose the "Cancel Only" option.


We create a purchase order and then cancel created purchase order.


When you cancel a purchase order then the purchase order is cancelled and the state is changed to "cancelled".


Flow-2

When you want to cancel a purchase order and reset to the draft state tick "Cancel and Reset to Draft".

If you want to cancel purchase orders, receipt & bill then you can choose both options "Cancel Receipt" & "Cancel Bill and Payment".


Now we create purchase order, receipt & bill.


Now we cancel purchase order so After canceling the purchase order it reset to the draft.


Our receipt is also reset to the draft.


Our bill is also reset to the draft.


Flow-3

When you want to cancel & delete a purchase order then choose the "Cancel and Delete" option.

If you want to cancel purchase orders, receipts & bill then you can choose both options "Cancel Receipt" & "Cancel Bill and Payment".


Now we create purchase order and then we cancel created purchase order.


After the "Cancel" the purchase order our purchase order will be deleted.


Flow-4

Now we cancel multiple purchase orders from the tree view.


All selected purchase orders are cancelled.


Now we "cancel & reset draft" multiple purchase orders from the tree view.


All selected purchase orders are cancelled and reset to the draft.


Now we "cancel & delete" multiple purchase orders from the tree view.


All purchase orders will be deleted after cancelled.

Set user rights to enable this functionality.

Go to configuration select "Purchase Custom Checklist".

Write the name and description of the checklist.

Open timesheet, you can Complete, Cancel & Delete checklist.

In the Requst For Quotation list view, you can see a checklist progress bar.

In the Purchase Order list view, you can see a checklist progress bar.

In the Purchase Order kanban view, you can see a checklist progress bar with a percentage.

You can filter the completed and uncompleted checklist.

Go to the "Configuration" => Purchase Custom Checklist Template.

Now we create a purchase checklist template, checklist template form view looks like this.

Purchase checklist template list view looks like this.

Now we fill the checklist by selecting the checklist template.

When we select checklist template, it adds a record by default.

Set user rights to enable this functionality.

Goto Report Template.

Define Report Name and Edit Report Template Border.

Write the Report Section Data Using Text.

Customize the Report Section Data Using HTML.

Print Report In Three Different Types of Format.

Print Report Without company name and address "Report Template Basic".

Print Report With company name "Report Template Internal".

Print Report With company name and address "Report Template".

For example like Terms and condition report.

For example Offer letter.

Tick the "Access Purchase Order Document" group.


Now go to the purchase order/request for quotation and attach the document.


You can see the document without download using the document smart button.


After press on the document smart button, it opens the document kanban view.


In the document form view tick, the "Expiry Date Notify?" to get expiry date email notification.


You can see the document without download that document.


You can send email notifications to multiple employees using the "Notify Email" option.


You can send the notification manually by modifying scheduled actions.


Manually sends email notifications without scheduled actions.


The email notification form view looks like this, you can see the document from here.


You can send multiple employee emails manually also.


Tick the "Notify Vendor" to send document expiry notification to the vendor only.


Email notification list view.


Email notification form view, you can also see the document from here.


You have to tick "Expiry Date Notify?" to get an email notification on the expiry date.


Tick/untick "On Expiry Date Notification" to enable/disable email notification on the expiry date.


It sends email notifications based on the configuration.


The email notification form view looks like this.


The email notification kanban view looks like this.

"Purchase Order Excel Report" menu, select order from list view which you want to merge or download excel report.


After that, download excel file wizard screen opens. Press the "Download Xls" to download.


Now this popup opens, press the "Purchase Order Merge Excel Report" button.


The excel report file with different purchase order sheet wise.


Request For Quotation Flow

"Purchase Quotation Excel Report" menu, select order from list view which you want to merge or download excel report.


After that, download excel file wizard screen opens. Press the "Download Xls" to download.


Now this popup opens, press the "Purchase Quotation Merge Excel Report" button.


The excel report file with different RFQ/PO sheet wise.

Set user rights to enable this functionality.

In Search Products Settings, Select product fields and attributes that you want to search

You can select product template and product fields as you want.

'Select Products Advance' button in RFQ/Purchase Order Form View.

When you click 'Select Products Advance' button, wizard will open that looks like below. Wizard contains all the fields and attribute that you selected in settings, related comparison operators and Filter button, Reset button.

When you click 'Select List' or 'Select Specific' button in wizard, All the products and it's qty automatic add in purchase order line from List or Specific tab of wizard.

Set User rights to allow add custom field.


Click on "Add Custom Field" to add new field inside purchase order form.


Assign Field Id, Label, Type,Position Field Name, Position,Field Help,Set Required or not,field copy or not, and Set Field Access Rights group wise into Pop Up and click on "Create Field" button.


Date field created, set to Required True.


Date field added to the purchase order, must select date to save order.


Char field with widget "phone" set.


Char field added to purchase order.


Char field with widget "url" set.


Char field added to purchase order, enter your Website URL. On click will redirect to that URL.


Many to many field with select appropriate model and "Tags" widget. Field Access Rights given to the "Administration" group.


Select value from selected model, "Administrator" can see that field.


"User" not having that group can not see that field.


Many to one field with select model and widget set to "selection".


Many to one field set on purchase order, select value from model.


From purchase order custom field on "Delete" action custom field can be deleted.


Custom field created for purchase order.


Many to many: Binary widget added (Binary widget useful to give more than 1 one attachements).



Float: Float time widget added to track time (hours:minutes).



Text: Html widget added which will be useful to get html interface on text field.



Priority: This feature added to add priority view.



Radio: Radio widget which will be useful to get user interface on selection field.



Tracking: This feature added for all the fields. It will be useful to track values on chatter. if any value change than you can get it very easily.



Domain Many2many: This feature added for many2many fields. this will help you to filter records of selected model. lets say you have selected contacts model and you want to filter only customers. so you can easily do using this feature.


After you click "Add filter" button, it will show you as like below,Add Domain as shown below.


Many2many field output look like below.


Domain Many to one: This feature added for many2one fields. this will help you to show records of selected model. lets say you have selected contacts model and you want to show only contact of management department. so you can easily do using this feature.


After you click "Add filter" button, it will show you as like below,Add Domain as shown below.


Many2one field output look like below.


Checkboxes: This feature added to select multiple values from model. in this you wil see all options with tickbox. you can tick multiple items.


'Add Custom Tab' Button in Purchase Order form view.


After click that button one wizard will popup. where you can set tab name, label, groups, tab, and position and click 'Create Tab'.


'Extra Info' Tab is created.


For adding the field in custom tab click 'Add custom field' and add field name, label, type, tab(Extra Info) and click 'Create field'.


The custom field 'Purchase Order Reference Number' is created.


'Purchase Custom Field' Menu in Configuration where you can see the list of the custom Fields.


'Purchase Custom Tab' menu in the configuration. where you can see the list of custom Tab.

Set user rights to enable this functionality.

Only Confirmed last 5 purchase Order Line's Product List of selected vendor.

On "Reorder" button click, that order placed on Order Line.

On "All Lines Reorder" button click, all selected lines from order history placed on Order Line on single click.

Selected line from order history again placed in new Order.

You can display the last confirmed order display limit.

Set user rights to enable this functionality.

Inside purchase settings set Item limit given as the number of record display inside product "Purchase Price History".On based on select "Order Confirm" to show record only from confirm purchase order, select "Done (Locked)" to show record only from the locked purchase order, if both options selected shows record only from confirm purchase order and locked purchase order."

Inside Products in new tab "Purchase Price History" purchase order history of that product available as per item limit and record selection given.

Inside Product Variant in new tab "Purchase Price History" show only record of that variant only.

Goto RFQ => Select RFQ Template.

For example RFQ PDF report with Terms and conditions.

Goto Purchase Order => Select Purchase Order Template (also in RFQ).

For example Purchase order PDF report with product brochure.

Set user rights to enable this functionality.

Create Template and choose your product and set price, description, order quantity, unit price,discount and UoM as per requirement.

Product Template that are set Active, available in Purchases.

Choose from Active Product Template.

Products from selected Active Template are added in purchase order line.

Set user rights to enable this functionality.

Go to the "Configuration" => "Purchase Tag".


Purchase tags list view, here you can create tags.


Purchase Order/RFQ list view with tags.


Purchase Order/RFQ form view with tags.


You can filter the Purchase Order/RFQ with tags.


Purchase Order/RFQ kanban view with tags.


You can search tags from the search view in the RFQ.


The search tags result in the RFQ.


You can enable/disable tags fields in the RFQ tree view.


You can search tags from the search view in the purchase order.


The search tags result in the purchase order.


You can enable/disable tags fields in the purchase order tree view.


Update mass tags access rights.


Select tags from the list view and click "Update Mass Tag".


After that one wizard opens, select update method and tags then press the "Done" button to update tags.


Set user rights to enable this functionality.

In "User", enable the "Purchase Whatsapp Feature" option.


Set the signature in the message,
1) Go to Preferences.


2) Add Signature.


The user has one quick menu option to send a WhatsApp message to anyone. Users can easily send a message to anyone using that menu. This menu will be visible when the user has the SWQ group enable.


This page will open by clicking the WhatsApp Number menu and fill the detail and click send.


After clicking the send button you will see this WhatsApp confirmation page.


This is the output shown in the WhatsApp messenger.


'Send By Whatsapp' in the Purchase Order.


After click 'Send By Whatsapp' this wizard will appear. Where you can edit message.


After click 'Send' this wizard will appear. This wizard for confirmation by whatsapp.


This is the output after the click sends button.


'Send By Whatsapp Direct' in the Purchase Order.


This is the output after the click sends button.


You can track send message on whatsapp activity in chatter also.


Tick the "Send Report URL in message" tickbox to send the purchase report URL in WhatsApp.


Select the recipient and edit Message and click send.


This is the output after the click sends a button.


After clicking on the URL, you can see or download that document.

"Purchase Order" configuration set to true for digital signature with details available in purchase order form view and report.


You can add digital signature details here.


Purchase order form view, you can print the report from here.


Purchase order report with a digital signature and other information.

Version 12.0.2 |Released on : 16th August 2021

  • New In Split RFQ Draft State Form View, Tick/Untick Button Added

Version 12.0.1 |Released on : 10th July 2021

  • Initial Release
  • Yes, This app works perfectly with Odoo Community as well as Enterprise.

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