$ 93.43
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Expenses (hr_expense)
• Employee Contracts (hr_contract) • Invoicing (account) • Employees (hr) • Discuss (mail) |
| Lines of code | 1292 |
| Technical Name |
travel_expense_management |
| License | OPL-1 |
| Website | http://www.mcgeorgeconsulting.com |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Expenses (hr_expense)
• Employee Contracts (hr_contract) • Invoicing (account) • Employees (hr) • Discuss (mail) |
| Lines of code | 1292 |
| Technical Name |
travel_expense_management |
| License | OPL-1 |
| Website | http://www.mcgeorgeconsulting.com |
Travel Expenses Management
Here you can manage travel advances and travel expenses. Below are the steps, how to generate travel advances and expenses.
Journal configuration for travel advances and expenses
Go to the Settings > Users & Companies > Companies and open a company and go to the Expense Configuration tab and set the accounts for different journals like (Advance journal (Bank Type), Payment journal (Bank Type), Refund journal (Bank Type), Settlement Journal (Purchase Type)).
Employee Configuration
Go to the Employees > Employees and select one employee. Then go to the Personal Information tab and set the Address like the below image.
Open the set address and go to the Accounting tab set Account Payable and Account Receivable code like below image.
Set the Related User inside the Employee. For setting the related user of employee, Open Employee and goto the HR Setting tag. Select the related user of the employee.
Set the Signature inside the User
For setting the signature of user, go to the Settings > Users & Companies > Users and select user, whose signature you want to set. Go to the Peferences tab and set the Email Signature field value like below image.
Create Travel Advance
To create a Travel Advance entry goto the Expenses > Travel > Travel Advance and click create button.
Create Advance Request (User which shall have create advance and expense request access)
To create a travel advance, click the create button and fill the necessary information like the below image. Then submit the request using the click the submit button.
Scrutinize the submitted request
Scrutinize the submitted request by which user have the scrutinize access. He/She will scrutinize the submitted request. You need to open the submitted request, then click the scrutinize button to submit forward in the workflow for approval.
Approve the Advance Travel Request
Approve the scrutinize request by the user having the approve access. He/She will approve the securinized request. You need to open the scrutinized request, then click the approve button to approve the request. Payable Journal is created at this stage.
Paid the Advance Travel Request
To Pay the approved request by user having the Account officer access. He/She will pay the approved request. You need to open the approved request, then click the PAY button to make payment the approved request. Payment journal is created at this stage.
You can see the journal entry of the advance by clicking on the Payable Journal reference no and Payment Journal reference no.
Here is the payable journal entry of the travel advance entry.
Here is the payment journal entry of the travel advance entry.
Here is list of all travel advances.
Create a Travel Expense Entry
To create a Travel Expense entry go to the Expenses > Travel > Select the Travel Expense and click the create button.
Create Travel Expense formview
You shall select travel advance reference number(s). Settlement amount shall be equal to or less than each balance advance amount. You can settle travel expense bill against multiple advances.
Scrutinize the travel expense request
To scrutinize the request, you need to open the submitted travel expense request and the appropriate user can click scrutinize the submitted request.
Approve the travel expense request
To approve the request you need to open the scrutinized travel expense request and with the appropriate user you can approve the request that is scrutinized. Click the view report button inside the travel expense.
Settlement the Travel Expense Entry
To Generate the Travel Expense settlement journal entry, you need to click the Travel Settlement button inside the travel expense sheet.
You can see the settlement journal entry inside the other info tab and click the Travel Settlement Journal reference number.
Pay Amount Due
If your expense is more than the advance disbursed, then you need to give the balance to that employee. When you generate the settlement entry, you will see one button to generate the payable entry for the balance travel expense. In the image below, travel expense is 6000.
And Travel advance adjustment amount is 5000.
You can scrutinize and click the view report. You can find the amount due (1000) inside the travel expense sheet.
Approve and generate the settlement entry. You can get the Balance Due payable button. Click it to generate the payable request of the amount due.
When you click the Balance Due Payable button, you can see the payable journal entry reference no inside the other info tab of the expense sheet.
you can see the payable entry by clicking on the Balance Due Payable entry field.
Now You can pay the amount due of the travel expense by clicking on the Pay Amount Due Button.
You can see the pay amount due journal entry inside the Other info tab of Payament Balance due Entry field.
You can see the journal entry by clicking the Payment Balance Due entry button.
Here is the listview of the Travel Expense Entry.
Travel Advance Refund
Refund Travel Advance
For Refund of the surplus travel advance, go to the Expenses > Travel > Refund Advance.
When you click the Refund Advance, you can see the below form view and fill the appropriate information inside the refund form view.
You can select the employee from the employee list. Then, in advance expenses field, you can select the multiple advance from the advance list. Inside the list, you can only find the paid and remaining amount, if advance is more than the expense amount. Then, You need to click the Refund button. When you click the refund button, it will create a refund entry of appropriate amount.
You can see the advance refund entry inside the travel advance form view of Refund Entry field.
Click on the Refund Journal entry button you can see the detail of refund journal entry.
Here is the outstanding travel advance listview.
Contact / Support
Need help or want extra features?
Need help with the configuration or want this module to have more functionalities? Please contact on mail : info@mcgeorgeconsulting.com
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