SW - Post Dated Cheques Management

by
Odoo

$ 643.20

v 16.0 Third Party
This module requires Odoo Enterprise Edition.
Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Contacts (contacts)
• Invoicing (account)
• Accounting (account_accountant)
• Discuss (mail)
Lines of code 994
Technical Name account_pdcs
LicenseSee License tab
Websitehttps://www.smartway.co
Versions 16.0 14.0 15.0
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Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Contacts (contacts)
• Invoicing (account)
• Accounting (account_accountant)
• Discuss (mail)
Lines of code 994
Technical Name account_pdcs
LicenseSee License tab
Websitehttps://www.smartway.co
Versions 16.0 14.0 15.0

Post Dated Cheques Management

PDC's Management module provides a streamlined solution to manage post-dated cheques, improving the efficiency of the payment process in correlation with bank statement reconciliation process of Odoo.

Smart Way Business Solutions

1
Multi-currency and multi-company compatible.
2
Manage multiple in-company Cheque Boxes and Bank Wallets (Outstanding Accounts).
3
Store cheques in a cheques box and decide later which bank you would like to route them to for collection.
4
Keep track of canceled and refused cheques.
5
Easily manage large amounts of cheques using specially designed mass actions.
6
Report your in-bounded and out-bounded cheques with pivot view.
7
Print your cheques with the amount in words in both English and Arabic.
8
Perfectly blended in Odoo's standard payment process and bank reconciliation.

The module is already implemented for tens of clients, and finally it's the time to publish it online.

User Guide

Outbound Payments

  • Set up your Chequeing Accounts (Journals):
    • Go to Accounting → Configurations → Journals, under the "Outgoing Payments" tab, add a new Payment Method as shown in the below screenshot.
    • This will allow you to use this Bank Journal to issue cheques.
  • Go to Accounting --> Vendors --> Payments and create a new one, select the configured Bank journal from the previous step.
  • Select "Checks" as your Payment Method to show extra fields related to cheque information (Due Date, Collection Date, Check Notes, Drawee Bank...etc).
  • Additional filters are available to help the user identify Cheque Payments, Returned Cheques, Refused Cheques, Bank Statement Matched/Unmatched...etc as shown in the below screenshot.
  • You would complete the bank statement reconciliation as usual, users will be able to search cheques with their numbers.
  • Once the cheque is reconciled in the bank statement, the Cheque Status will be set to Collected automatically and the Collection Date will be set same as the date of the bank statement line.
  • Case: Cheque Returned (Not Stamped):
    • If the cheque returned by the bank due to information mistakes, you would follow the normal flow of Odoo by marking the cheque as Cancelled.
  • Case: Cheque Refused (Stamped by the bank):
    • If the cheque was processed by the bank and refused due to any reason, you would need to keep a record for the cheque as Refused. To do so, click the REFUSE button were you will be prompted with a dialog to handle the below sub use cases:
      • The refused cheque doesn't appear in your bank statement:
        • You would leave "Show in Bank Statement?" field unchecked (this is the default).
          This will reverse the cheque in your books but will guarantee that this cheque will not be available during the bank statement reconciliation.
      • The refused cheque appears twice (under debit and credit) in your bank statement:
        • You would need to check "Show in Bank Statement?" field. This will reverse the cheque in your books and both the cheque payment and the reversal will be available during the bank statement reconciliation.
  • The "Date" field in the dialog will be used for the reversal entry.

Inbound Payments

  • Set up your in-company Cheque Box(s):
    • Go to Accounting → Configurations → Journals, create a new journal "Cheque Box" as shown in the below screenshot.
    • The account set under "Outstanding Receipts accounts" field should match the "Bank Account" field under "Journal Entries" tab.
  • Go to Accounting → Customers → Payments and create a new one, select the configured Cheques Box journal from the previous step.
  • Select "Cheque" as your Payment Method to show extra fields related to cheque information (Due Date, Send to Bank Date, Collection Date, Check Notes, Drawee Bank...etc).
  • Once the cheque is received and registered under the Cheques Box account as shown in the previous step, use REROUTE button to cover the following cases:
    • Move the cheque between different Cheque Boxes.
    • Send the cheque to the Bank for processing.
    • Retrieve the cheque from the Bank to one of your Cheque Boxes.
    • Move the cheque from one Bank to another.
  • The "Route" field in the prompted dialog represents the Destination Journal where the cheque was deposited.
  • The "REROUTE" button can be used indefinitely to track the full lifecycle of the cheque.
  • After each REROUTE the Cheque Information gets updated to reflect the current Cheque Route, Send to Bank Date and Cheque Status.
  • Once the cheque is reconciled in the bank statement, the Cheque Status will be set to Collected automatically and the Collection Date will be set same as the date of the bank statement line.
  • Additionally, and similar to Odoo's standard behavior, if the cheque is already matched with a Customer Invoice, it will be marked as Paid.
  • You can handle Returned Cheques and Refused Cheques the same way as we have demonstrated above.

To review our documentation regarding all generated Journal Entries
copy the link: smartway.co/pdc

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